A single, central location to track, collaborate and take action on documents, data and tasks in the contract lifecycle.
With DocMinder® Contract Lifecycle Management, you can automate the complete contract lifecycle, streamline your approval process, and track the meta-data related to your contracts.
First, you must manage all the inbound Contract requests, and set the life cycle process for each one in motion.
Then there’s tracking the negotiations with a markup and approval process for managing the tasks related to this contract.
Once the contract is signed the final phase is managing all the obligations throughout the contract’s life.
Stage 1 – Contract Request
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Stage 2 – Contract Mark-up and Approval Workflow
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Once the form is submitted, an automated workflow is initiated.
This workflow will move the contract through the life cycle, collecting information and automatically notifying the proper people when their part of the project becomes active.
Starting the Workflow with optional iManage integration
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The workflow can begin with the profiling of the document in iManage. The employee responsible for profiling this contract will be notified by email. They search for the document within iManage.
Then by dragging and dropping the contract into the right folder it will inherit all the proper meta-data.
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As the legal team and the requester revise the contract, the workflow goes back and forth between the parties throughout the negotiation. This in turn captures the full chronology of comments made about this project.
Final Approval with Optional DocuSign Integration
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If you are ready to collect signatures; DocMinder® can automatically start a DocuSign process.
Stage 3 - Contract Summary and Ongoing Obligations
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Finally, the workflow moves on to the final step, post-signing obligation management.
An email is sent with a link to the Obligations Page, and you can view all the meta-data related to this contract.
Starting the Workflow with optional iManage integration
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The DocMinder® contract summary page, you’ll notice we have picked up important meta-data information from iManage throughout the workflow.
The summary page is a living web-form, so as facts surrounding this contract change; its easy to edit and update.
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Nested on the page is the obligation option, here you can set automatic reminders for all contract obligations that need to be managed for years to come.
Each obligation only needs a few points of data to be defined before it is activated.
Contract Search Tool
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All the information in the world is useless if you can’t easily find what you need, when you need it.
The DocMinder® contract search tool allows you to do just that - it gives you the ability to search contracts using your meta-data, and a search can be as wide or as narrow as desired.
Description of Results
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Each row represents a single contract that meets your search criteria; meta-data is displayed for quick review.