Contract Request Form
A single, central location to streamline the management and oversight of contracts.
Contract processes are often disconnected, and information is stored in multiple locations. Without visibility into your contracts, it’s practically impossible to manage every contract at every stage of the life cycle.
With DocMinder®Contract Life Cycle Management you can automate the complete contracting life cycle by simplifying, automating and streamlining the processes that surround your contracts.
Manage all requests to begin the process.
Track with a markup and approval process.
Manage obligations through the lifecycle.
Stage One – Contract Request
Request Form
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When you create a new request you're presented with an electronic webform that requires you to identify information, such as:
When new request is submitted an approval workflow is started.
Stage Two – Markup and Approval
Approval Workflow
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The approval workflow is an automated process that controls the tasks involved in submitting, reviewing, collaborating on and, ultimately, approving new document requests.
The workflow is routed through the process and collects information at each step. Automatic notifications are sent to the assigned individual(s) when their step is active in the process.
Integrate iManage Document Management
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The workflow process starts with a notification to the responsible individual(s) who are tasked with profiling the document in iManage (or similar document management system).
Then, drag-and-drop the document into the appropriate iManage folder to acquire the respective metadata assigned to that folder.
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The workflow process goes back-and-forth between each of the assigned parties and captures any comments posted by the parties, in chronological order.
Final Approval with e-Signature Integration
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DocMinder®can start the final approval process through integration with DocuSign's e-signature product.
DocuSign will notify the responsible parties via email to collect the required signature(s) and DocMinder®saves the signed document into the appropriate iManage folder (or similar document management system).
Stage Three - Contract Obligations
Enter Obligations
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To successfully manage; your commitments and obligations should be recorded to ensure each party satisfies the obligation(s) they are responsible for.
DocMinder®sends the responsible individual(s) an email notification with a link to the obligations summary page to enter each obligation and create task-based assignments to manage each obligation.
Obligation Summary Page
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The obligation summary page displays all managed obligations tasks with the following details:
Search for Contracts / Agreements
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The search form provides quick access to all contracts and agreement data. Search based on metadata, type, contract status, effective date and more.
Many commonly used forms can be found here, including forms used by other departments.
Search Results
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Each row in the search results section represents a single contract or agreement; to view the summary page of a contract, click on the summary link. To view the workflow associated with a contract, click the workflow link.